Onboarding

• Obtain a UW email (complete by March 1)
  • You will receive an email and an application for a UW email at your school email.
  • Email Lisa Mancl your UW NetID user name, so that next steps can be initiated.
  • Set up your UW NetID for email using UW Exchange Online

Complete UW LEND Registration and email all documents to Lisa Mancl (complete by April 1)

• • complete LEND Emergency Contact Form
  • complete UW LEND Confidential Information Form
  • complete and print email documenting completion: UCEDD trainee registration from
  • Read the UW professional image policy

• • Complete UW Medicine Privacy form
  • UW LEND photo consent form
  • Complete a “Getting to Know Me” slide using the UW LEND Template
  • Documentation of annual flu shot Sept to Nov (you will complete this in the fall)
  • Documentation of immunizations and negative TB test; see guidance: UW LEND immunization guidelines
• Wait to hear back from your preceptor, Lisa Mancl, that all documents are complete and next steps are ready.
• Complete electronic medical records registration and training (Complete by June 1)
  •  Set up UW Medicine account: go to myuw and log in with your UW net ID. Locate the “UW Medicine Computing Services” section and click “Change your UW Medicine password”. The link may read “Retrieve and change your UW Medicine password” instead of “Change your UW Medicine password”.
  • Complete training through the Learning Management System: go to the UW Medicine Learning Management System and log in with your UW NetID and password.  Use the guidelines. Find the “To Do” section in the middle navigation panel and the “EHR EpicCare – Audiology Students” curriculum. Click on the small arrow to expand the list of modules. Note that in some browsers it is difficult to see the small triangle that must be expanded to see all of the green start buttons. Training modules include:
    • EpicCare Training
    • Protecting Patient Information (HIPAA) Training
    • Refresher Training – this module covers infection control
    • Print the completion certificates for your training modules
  • Send documentation of completion of UWMC  training to lmancl@uw.edu by May 30
• Complete registration for using the WA EHDDI Database (complete by May 30)
• Obtain UW Medical Center ID badge in-person on first day of externship

Orientation

Review documents before first day of clinic

• Review the  IHDD Guidelines
• Review the Equipment Guidelines
• Review the Pediatric Assessment Guidelines
• Review the Chart Review and Report Writing guidelines
• Review the Conversations guidelines
• Review the Hearing Technology guidelines
• Review the Equipment guidelines

Complete first week of clinic

• Complete a room and supplies orientation: orient yourself to the location of supplies and equipment in all test rooms/suites using the “map” and walking through every room and identifying equipment and supplies
  • 1st floor of IHDD
    • Room: a lunchroom available for use by students with microwave and refrigerator and snack and drink machines.
    • CD150 classroom (across the courtyard): for Monday LEND Seminars
  • 2nd floor of IHDD:
    • IHDD Front Desk and waiting room
    • Offices for clinical coordinators: rooms 207, 208, 209
    •  Laundry room: room 277
    • 2^nd floor Conference Room for team meetings: 246
  • 4th floor of IHDD
    • IHDD faculty offices
    • 4th floor refrigerator and microwave
  • 3^rd floor of IHDD
    • 3rd floor conference rooms: rooms 301, 365
    • 3rd floor waiting room
    • Room 341 is the Observation and Audiology meeting room
      • Keys: keys to open the audiology clinical rooms are located in the student desk
      • Forms: chart review forms
      • Resources: hearing technology notebook, family resource notebooks
      • Computer: the computers in 341 have access to the EPIC electronic medical record system using your UWMC ID/login as well as parent education materials in a folder on the desktop.
      • Standing files of patient charts: charts for upcoming patients
      • File cabinet: patient charts for all permanent patients in IHDD Audiology
      • Supplies: office supplies are located in the upper wall cabinets
    • Rooms 339/340 is the behavioral test booth suite
      • Patient side (339):
        • Ear tips for testing and tape for securing eartips, container for dirty tips
        • VRA centering toys
        • CPA games
        • VRA/CPA assistant receiver
      • Control room (340):
        • audiometer, VRA reinforcer DVDs and control boxes, CD player for speech audiometry, blank audiograms ,VRA worksheets
        • recorded speech materials and response books
        • outcome measure questionnaires
        • remote mic DM transmitter for communicating with assistant
    • Room 342 is used for Immittance/OAE, hearing technology and counseling of parents.
      • Cabinet near door (C, D):
        • additional supplies of eartips and paper for equipment
        • tools for cleaning OAE and tympanometry probes
        • FM and HAT consignments devices
        • Device user manuals
        • Patient devices to be fit
      • Cabinet near table (A, B):
        • Computer: for reviewing/printing OAE data and for NOAH and hearing aid programming. If the computer has been logged off, the log-on password is located on the cabinet door below the computer. Printer/scanner is for scanning clinical data for clinical reports.
        • Earmold supplies: ear dams, impression material, earlights, syringes, splead pad, earmold boxes, tubing, tube cutters/stretchers, superglue.
        • Hearing aid supplies: batteries, battery doors, earhooks, supplies for RITE and open fit, hearing aid care kits and patient care supplies (lubricant, ear clips, dry kits, wax loops, double-sided tape, listening tubes, earmold blowers)
        • Demo hearing aids, earmold examples
    • Rooms 331/332 are the ABR test room suite.
      • Patient side (332):
        • blue cabinet: Patient preparation materials (alcohol wipes, gauze pads and Nu-prep), eartips and tape, electrodes and clean pillowcases
      • Control room side (331)
        • ABR worksheets
        • BAER equipment: Biologic NavPro system.

For your UW LEND training, you are required to:

• Attend Monday LEND seminars at 12:30-1:45pm on Zoom and 1st Monday workshops at 12:30pm-3:30pm in person in CD150 (Sept-May)
• Attend Monday LEND Audiology seminars at 4:00-5:00pm on Zoom (no Audiology seminar on 1st Mondays); use the syllabus in the shared folder and/or the calendar on this website to access readings.
• Use the UW LEND Syllabus and Activity tracker for guidance on seminar/workshop topics and associated readings and resources and check off requirements as you complete them.
• Attend ECHO sessions: Attend 1 per quarter: either Orange Cohort on 1st and 3rd Wed at 11:30am-1:00pm or ECHO IDD sessions on the 2nd and 4th Wednesdays 8:30am-10:00am. ECHO Programs – Clinical Training Unit (uw-ctu.org)
• Attend Adolescent Transition sessions: 1 per quarter of ALL LEND sessions (Sept 30, Jan 13 and Apr 14 at 2:30-3:30pm ) and 1 per quarter Roots2Wings Thursday evening session on the 2nd Thursday 6:30-8:30pm. Recordings will be available. instead. Adolescent to Adult Transition Learning Series – Clinical Training Unit (uw-ctu.org)
• Observe interdisciplinary assessments and attend team meetings.
• Complete quarterly LEND reflections/feedback.
• Develop a LEND Leadership Project and present poster/presentation at LEND Leadership Day.
• Attend the EHDI Conference in March.

Transportation

• The IHDD is located at 1701 NE Columbia Road, behind/south of the UW Medical Center: map and IHDD directions
• You can get to the IHDD building by public transportation, walking, biking, or driving your car.
• There are bike racks outside the 1st floor of IHDD.
• Parking on campus is typically $14 to $17 for all day parking or $4 per hour: The S1 parking garage next to IHDD or E18 parking next to Husky Stadium are the closest options.
• The Health Sciences Express is a free shuttle bus that runs from UW Medical Center to Harborview Medical Center, and UW Medicine-Roosevelt Clinic. The UW Fred Hutch South Lake Union is a free shuttle bus that runs from UW Medical Center to Fred Hutch and South Lake Union. For both shuttles, the UWMC RR wing bus stop is across the street from IHDD on Columbia Way.
• You can get a UPASS as a more affordable option for using public transportation. A Temporary UPASS can be purchased at the Transportation Services office for $150 per quarter.

Life balance

• Professional Self-care
  • Practice self-care in your personal life . Mindfulness and self-care are personal practices that keep you healthy and emotionally balanced. Mindfulness practice outside of the work place helps you develop skills of positive regard, sensitivity and empathy for the families you work with. Audiologists are at risk for compassion fatigue and professional burnout. Use self-care strategies during the work day.
  • In the few minutes before you meet with a family, center yourself by using relaxation strategies like deep breathing and bring awareness to worries you have about the session and use a personal calming statement.
• Leisure activities
  • Balance your work life with activities outside of work!
  • Suggested Outdoor/Indoor activities and Food in the Seattle area

Housing

• There are many platforms for finding an apartment or house either independent or shared including craigslist, and Airbnb long-term rentals.
• The Radford Court Apartments are owned by UW but are open to non-UW students. Great quiet location next to a huge park and on a short bus ride to UW with relatively easy access to groceries, etc.

LEND Trainees have the opportunity to attend the EHDI Conference every year; the conference typically takes place in March and the location varies.

The schedule below highlights important parts of EHDI

• Saturday: Travel day
• Sunday:
  • 9:00am-2:00pm: conference sessions-registration required for Sunday sessions
  •  1:00-4:00pm: LEND Trainee Workshop
  • 5:00-6:00pm: Student kick-off
  • 7:30-9:00pm: Student mixer
• Monday
  • 6:45-8:00am: Breakfast provided in the exhibit hall/7:00-7:50am-student networking
  • 8:30am: Sessions start
• Tuesday
  • 6:45-8:00am: Breakfast provided in the exhibit hall//7:00-7:50am-student networking
  • Conference ends at approximately 5:00pm
  • Travel to Seattle Tuesday evening

Meal allotment:

• $18 breakfast, $19 lunch, $36 dinner
• Meals covered:
  • Sat:  dinner
  • Sun: breakfast, lunch, dinner
  • Mon: (breakfast provided) lunch, dinner
  • Tues: (breakfast provided) lunch, dinner
• Keep your receipts for hotel, conference registration, and ground transportation. You do not need to keep food receipts; you will be reimbursed for the above meals at the rate above.